CLERK - OPS, Ashtabula, Ohio, United States

Company Name
Job Description
PRIMARY PURPOSE: To provide support to terminal operations

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Maintain outside contractor safety and procurement requirements per corporate mandated structure
Provide daily railroad billing interface
Responsible for A/R weekly calls and also making collection calls
Maintain corporate procurement complaince
Provide administrative support for terminal staff
Process terminal key performance indicators
File documents
Cross train on all other office positions for vacation purposes
Provide back up support for scale house operations
All other duties as trained and directed
MINIMUM REQUIREMENTS:

EDUCATION: High School diploma or equivalent
Associates degree preferred

EXPERIENCE / SPECIFIC KNOWLEDGE:
1 - 3 years experience in a clerical capacity performing data entry, customer service, accounting, general office or similar duties
Knowledge of office terminology, procedures, equipment and business mathematics
Experience using personal computer, fax machine, scanner, copier and printer
Proficient in Microsoft applications (Word, Excel, Outlook and PowerPoint) for the purpose of processing spreadsheets and presentations

CERTIFICATIONS, LICENSES, REGISTRATIONS:
Must be able to obtain and maintain security clearances as required

COMPETENCIES, SKILLS AND ABILITIES:
Must be proficient in Microsoft Office (Word, Excel, Outlook and PowerPoint
Must have good mathematical skills (addition, subtraction, multiplication and division, decimals and fractions)
Must be able to learn and use location specific software applications
Must have good attention to detail and accuracy
Must have good organizational skills and be able to prioritize tasks
Must be able to communicate, read, comprehend and interpret written and oral communications in English
Must be able to work under pressure to meet deadlines
Must be able to focus attention and follow work rules
Must be able to accept supervision / direction and work effectively and cooperatively with other people
Must be able to adjust to changing operating conditions
Must be able to deal effectively with customers, vendors and employees at all levels of the organization
Must be able to communicate and write reports in maintenance terminology
Must be able to keep detailed records and to manipulate data accurately
Self-motivated with ability to work under pressure to meet deadlines
Must be able to manage multiple tasks concurrently
Must be able to pass and complete safety training / certification as required by customers to work in their facilities and as required by Kinder Morgan
Successful candidate subject to background check and post offer and random drug screens
Must be willing and able to maintain regular, dependable attendance

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit and stand; use hands to finger, handle or feel; reach with hands and arms; and talk or hear.
Employee must meet physical requirements including, but not limited to, walking, kneeling, crouching, climbing up / down ladders and stairs, negotiating uneven and moving surfaces, and occasionally lifting and/or moving up to 20 pounds.
Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus
Must have manual dexterity to operate equipment including, but not limited to, computers, telephones, 2-way radios and calculators
Must be able to sit for extended periods of time
May be required to stand for extended periods of time

While performing the duties of this job, the employee is regularly required to sit and stand; use hands to finger, handle or feel; reach with hands and arms; and talk or hear.
Employee must meet physical requirements including, but not limited to, walking, kneeling, crouching, climbing up / down ladders and stairs, negotiating uneven and moving surfaces, and occasionally lifting and/or moving up to 20 pounds.
Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus
Must have manual dexterity to operate equipment including, but not limited to, computers, telephones, 2-way radios and calculators
Must be able to sit for extended periods of time
May be required to stand for extended periods of time

WORKING CONDITIONS:
Must be willing and able to work occasional off hours and weekend and holidays as the schedule dictates
Must be able to work under pressure to meet deadlines

Preferred education, experience, certifications, competencies, skills and abilities:
Above the minimum requirements; not required but advantageous in this position:
Two years experience working with computerized equipment, parts or inventory program
Prior experience in customer service, transportation, terminals and accounting
Job Code
13771
Employment Type
Full-Time
Job Location
Ashtabula, Ohio, United States
Required Trades
Administrative Support
Required Certifications
N/A
Job Posted Date
2016-08-02
Total Views
186
Total Applications
0