Administrative Assistant, Long Harbour, British Columbia, Canada (Job Has Expired)

Company Name
Job Description

Who We Are
At Vale, we believe in innovation as a foundation for our development, to create the mining of the future and achieve our vision of being the number one global natural resources company in creating long term value through excellence and passion for people and the planet.

Operating in Canada for over 100 years, we are a leading producer of iron-ore, copper, cobalt and precious metals and the worlds second largest nickel mining company. We aim to grow profitably, but only as a safe, high-quality and sustainable mining company.

Are you interested in joining our team of over 6,500 in Canada?

We employ a wide range of professionals, at our mines and processing plants in Thompson, Sudbury, Port Colborne, Voiseys Bay and Long Harbour

Vales Newfoundland and Labrador Operations include a mine and concentrator in Voiseys Bay, Labrador and a new hydrometallurgical nickel processing plant in Long Harbour, Newfoundland. Once completed, the Long Harbour facility will process nickel concentrate produced at Voiseys Bay.

Our Vale Newfoundland and Labrador Operation is currently seeking an:

Administrative Assistant

The Opportunity:
The successful applicant will be an ambassador for Vale providing front of house support for internal and external visitors to the Reliability and Maintenance team, as well as high level office administration. This role also involves dealing with highly confidential and sensitive information in a responsible and professional manner.
This full-time (permanent) position is located in Long Harbour.

- Execute business processes in SAP, Business Objects, and other systems for requisitioning/release of Materials and Services; payment of same to assist in the Work Management process.
- Organize and prepare meetings for various committees (standing and ad hoc), coordinating and notifying delegates, taking and distributing minutes.
- Make travel arrangements including flights, car rentals and hotel bookings.
- Maintain electronic and manual filing systems.
- Follow Vale company policy and procedures regarding confidentiality of company and employee information.
- Order and maintain office supplies and organize photocopier service visits and supplies.
- Process employee expenses in a timely manner and vacation scheduling and input.
- Responding to telephone and written inquiries from staff and the general public and liaison with all incoming visitors.
- Dealing with invoices and ensuring prompt payment to suppliers within agreed timelines.
- Photocopy and collate documents for distribution, mailing, faxing and filing.
- Provide backup support for the Executive Assistant.

The ideal candidate will possess:
- Post Secondary Degree or Diploma within a related field.

The ideal candidate will possess:
- Three to five years experience in an office environment.

Knowledge and Skills:
- Strong interpersonal and communication skills, both written and verbal.
- Superior organizational skills and attention to detail.
- Proficient computer skills with knowledge of MS Office including Word, Excel, PowerPoint, MS Visio and Outlook.
- Demonstrates ability to multi-task workload and prioritize.
- Knowledge of SAP and Business Objects, as well as previous experience in a maintenance or engineering environment, would be an asset.

For more information please visit our website at
Vale is an equal opportunity employer.

Job Code
Employment Type
Job Location
Long Harbour, British Columbia, Canada
Required Trades
Administrative Support
Required Certifications
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